PRACTICAL CHECKLIST
Planning a more inclusive team event
Thoughtful details that help more people feel welcome.
CONSULTING GROUP＋A LITTLE UNDERSTANDING,
A BETTER EVERYDAY.
Before you choose a date
Give people a chance to flag scheduling needs privately. Consider whether timing could affect attendance or participation, and offer an alternative way to connect when useful.
Make dietary questions routine
Ask everyone about their dietary requirements without singling anyone out. Confirm ingredients and preparation with the caterer, label options clearly and let people choose what is right for them.
Think beyond a single activity
Consider options that allow participation without alcohol, particular food choices or physical contact. Avoid making someone explain why they choose not to join part of an activity.
Share the practical details
Tell people what to expect: the location, timing, food, activities and how to ask a private question. Make the contact person clear.
Learn for next time
Invite feedback on what worked and what could be more welcoming. Use what people share to improve your next event, without assuming their preferences will always be the same.
A useful final check: “Can everyone choose how to take part without having to explain or defend that choice?”
This guide is a starting point for discussion, not a universal rule, legal advice or religious instruction. Ask the people involved what is appropriate for them.
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